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P&L Outdoor Solutions
703-638-8692
HOA & Commercial Grounds Maintenance

HOA Partnership
Guide

A complete overview of our year-round maintenance program, professional credentials, and contract options — prepared for your board's review.

P&L Outdoor Solutions

ploutdoorva.com · 703-638-8692

VA Class A RBC & CBC

12-Month
Maintenance Calendar
8 Services
Under One Contract
24/7
Emergency Response
$2M
Liability Coverage
Year-Round Service

12-Month Maintenance Calendar

No gaps. No forgotten tasks. Your community receives professional care every month of the year.

JanuaryWinter
●Snow removal & ice management
●Storm damage assessment
●Tree & shrub winter pruning
●Irrigation winterization check
●Hardscape freeze damage inspection
FebruaryWinter
●Snow & ice control (as needed)
●Pre-season equipment maintenance
●Spring cleanup planning
●Fertilizer program design
●Tree risk assessment
MarchSpring
●Spring cleanup — debris, leaves, branches
●Lawn dethatching & first mow
●Mulch bed preparation & edging
●Pre-emergent weed control
●Irrigation startup & inspection
●Annual flower bed planting plan
AprilSpring
●Weekly lawn mowing begins
●Core aeration & overseeding
●Fertilizer application (round 1)
●Shrub pruning & shaping
●Annual flower planting
●Paver patio & walkway inspection
MaySpring
●Weekly mowing, edging, trimming, blowing
●Fertilizer application (round 2)
●Weed control spot treatment
●Mulch refresh & bed maintenance
●Irrigation zone tuning
●Tree canopy thinning (as needed)
JuneSummer
●Weekly mowing & detailed trimming
●Summer annual flower rotation
●Deep-root tree & shrub fertilization
●Grub prevention treatment
●Irrigation mid-season audit
●Hardscape power washing
JulySummer
●Weekly mowing & heat-stress monitoring
●Irrigation repairs & adjustments
●Disease & pest monitoring
●Selective pruning for summer growth
●Storm debris cleanup (as needed)
●Paver sealing (scheduled communities)
AugustSummer
●Weekly mowing & drought management
●Late-summer overseeding prep
●Fertilizer application (round 3)
●Irrigation efficiency audit
●Tree cabling/bracing inspection
●Fall cleanup planning begins
SeptemberFall
●Weekly mowing continues
●Core aeration & fall overseeding
●Fertilizer application (round 4 — winterizer)
●Fall annual flower planting
●Leaf removal program begins
●Irrigation system winterization
OctoberFall
●Leaf removal (weekly during peak drop)
●Final mowing of season
●Shrub pruning for winter structure
●Drainage inspection & clearing
●Hardscape crack repair & sealing
●Snow equipment staging & prep
NovemberFall
●Final leaf removal & bed cleanup
●Winter annual flower installation
●Tree & shrub anti-desiccant spray
●Irrigation blowout & winterization
●Equipment winter storage prep
●Storm readiness check
DecemberWinter
●Snow removal & ice management (on-call)
●Holiday decoration installation (if contracted)
●Winter pruning of dormant trees
●Annual property condition report
●Next-year maintenance plan review
●Contract renewal & budget planning
Winter
Spring
Summer
Fall
All services included in Annual Full-Service contract
Complete Service Portfolio

Everything Your Property Needs. Under One Contract.

No more juggling multiple contractors. We handle all grounds maintenance categories — coordinated by one dedicated team.

Lawn Care & Maintenance

Weekly/bi-weekly mowing
Edging, trimming & blowing
Fertilization (4–6 rounds)
Weed control & pre-emergent
Core aeration & overseeding
Grub & pest management

Tree & Shrub Care

Seasonal pruning & shaping
Tree risk assessment
Deep-root fertilization
Disease & pest diagnosis
Tree cabling & bracing
Emergency tree removal

Irrigation Services

Spring startup & inspection
Mid-season zone tuning
Leak detection & repair
Controller programming
Backflow testing
Winterization & blowout

Hardscape Maintenance

Paver inspection & repair
Walkway leveling & joint sand
Power washing & cleaning
Paver sealing (every 2–3 yrs)
Crack repair & mortar touch-up
Drainage system maintenance

Snow & Ice Management

24/7 on-call snow removal
Sidewalk & walkway clearing
Parking lot plowing
Ice melt application
Pre-treatment before storms
Post-storm site inspection

Seasonal Color & Planting

Spring annual flower program
Summer annual rotation
Fall mum & pansy installation
Perennial bed design & care
Container plantings (entryways)
Mulch installation & refresh

Why One Contract Matters for Your Board

Single Invoice

One monthly payment covers all services — no tracking multiple vendors.

Dedicated Account Manager

One person knows your property. No call centers, no rotating crews.

Photo Documentation

Before/after photos for every major task. Monthly visual report for your board.

48-Hour Issue Response

Any maintenance issue addressed within 48 hours with photo confirmation.

Professional Credentials

Licensed, Insured & Bonded. Your Board Is Protected.

We provide certificates of insurance and licensing documentation upon request.

VA Class A RBC & CBC Licensed

Level Up Quality Construction LLC — fully licensed for all commercial contracting work in Virginia

$2M General Liability Insurance

Certificate of Insurance provided to every HOA board upon contract signing

Workers Compensation Coverage

Full coverage for all crew members — zero liability risk to your association

Commercial Auto Insurance

All vehicles and equipment fully insured for commercial operations

Bonded for Commercial Work

Performance bond available for large-scale contracts upon request

NOTE

P&L Outdoor Solutions LLC manages all client relationships, scheduling, and coordination. Level Up Quality Construction LLC (owner: Grover Capriles) holds the VA Class A RBC & CBC contractor licenses and performs all licensed contracting work.

Contract Structures

Flexible Contracts That Fit Your Budget & Board.

Monthly Maintenance

From $1,200/month

Best for: Smaller communities, trial periods, seasonal properties

Includes

All scheduled services for the month
Photo documentation
Monthly condition report
48-hour response for issues
★ Most Popular

Annual Full-Service

From $12,000/year

Best for: Most HOAs, condo associations, townhome communities

Includes

Year-round 12-month calendar
All 8 service categories
Dedicated account manager
Monthly photo reports
Priority emergency response
Annual property assessment
Budget planning assistance

Multi-Year Partnership

Custom pricing

Best for: Large communities, property management companies, new developments

Includes

Everything in Annual plan
Locked pricing (2–3 years)
Capital improvement planning
Reserve study support
Quarterly board presentations
Custom reporting dashboard
Dedicated crew assignment

Ready to Schedule a Free Property Assessment?

Victor will walk your property and deliver a complete 12-month maintenance plan within 48 hours — no obligation.

703-638-8692Or request online →

P&L Outdoor Solutions LLC · Northern Virginia · ploutdoorva.com

Confidential — Prepared for Board Review

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